7-17-19 (Workshop)

The Davison Township Board of Trustees met for a special workshop on July 17, 2019, to discuss several municipal business items. The meeting, led by Supervisor Tim Elkins, focused on managing rising costs for local infrastructure, specifically the Court Street Paving Project, and addressing the financial strain on the General Fund caused by increased emergency service calls and community growth.

The Board also reviewed property management tasks, including the sale of a parcel from the Davison Cemetery and the installation of new cemetery signage. Additionally, the Board deliberated on two options for a fire protection special assessment, ultimately recommending a per-unit rate to be presented at a future cost hearing.

• Infrastructure Funding: Due to contractor quotes exceeding initial estimates, the township adjusted funding sources for the Court Street Paving Project, utilizing CDBG and shared funds from Richfield Township.
• Property Management: The township is proceeding with the sale of the Potter Road property, which will bolster the Cemetery fund balance.
• Emergency Services: The Board discussed the need for a special assessment to cover a significant portion of the 2019-2020 Fire Authority Budget following increased call volumes and community growth.
• Community Partnership: The township is engaging with the Daughters of the American Revolution (DAR) regarding potential renovations and historical preservation for Pine Grove Cemetery.

• Tim Elkins: Supervisor
• Cindy Shields: Clerk
• Matt Karr: Trustee
• Pat Miller: Trustee (Absent)
• Travis Howell: Trustee (Absent)
• Robert Burley: Attendee
• Daughters of the American Revolution (DAR): Potential partners for cemetery renovations

• Court Street Paving Project: Approved the township's share of the project cost.
• Sale of Potter Road Property: Confirmed the purchase price and upcoming closing.
• Cemetery Signs: Approved a budget for new sign installation.
• Fire Protection Special Assessment: Recommended a specific assessment rate for the upcoming cost hearing.

• Meeting Date: July 17, 2019
• Potter Road Closing: Expected the week following July 17, 2019

• Court Street Paving Project: Township share approved at $171,686.25.
• Potter Road Property Sale: Agreed purchase price of $77,500.
• Cemetery Sign Budget: Approved for no more than $10,500 per sign.
• Fire Protection Special Assessment Options:
  • $60.65 per parcel
  • $39 per unit
  • Both options are intended to raise approximately $400,000 for the 2019-2020 Fire Authority Budget.

• Adopt the Agenda: Motion by Shields, Second by Karr. Carried unanimously.
• Court Street Project Cost: Motion by Shields, Second by Karr. Carried (Roll call: Yes - Shields, Elkins, Karr).
• Approval of Cemetery Signs: Motion by Karr, Second by Shields. Carried (Roll call: Yes – Elkins, Karr, Shields).
• Fire Protection Special Assessment Recommendation: Motion by Shields, Second by Karr. Carried (Roll call: Yes – Karr, Shields, Elkins).

• Potter Road Sale: Complete the closing process for the property sale.
• Cemetery Signs: Finalize sign designs and ensure they meet ordinance dimension requirements.
• Cost Hearing: Present the recommended $39 per unit fire protection assessment at the scheduled cost hearing.