4.8.2024

The April 8, 2024, meeting of the Davison Township Board focused heavily on long-term infrastructure planning and departmental updates. The Board reviewed significant financial reports, including a treasurer's report showing substantial year-to-date balances in both general and water/sewer funds. Discussions were dominated by the necessity of upcoming sewer repairs, estimated at $1.2 million, and the implementation of Resolution 2024-7 to assist subdivisions with road re-construction costs.

Departmental reports highlighted ongoing challenges, such as the repair of police vehicles damaged by hail and the management of upcoming local elections. The Board also addressed administrative matters, such as updating the Senior Center bylaws and revising the hiring/termination process for township employees to ensure operational flexibility. The meeting concluded with a closed session to finalize the hiring of a new administrative staff member.

• Infrastructure Priorities: The Township is facing approximately $1.2 million in high-priority sewer repairs and is actively managing road re-construction projects.
• Road Funding: Resolution 2024-7 was passed to provide additional funding for subdivision roads, featuring a $250,000 cap per project and a two-year sunset provision.
• Public Safety Concerns: Residents expressed concerns regarding a lack of street lighting and recent vehicle break-ins in the area.
• Administrative Changes: The Board adopted a new process (Resolution 2024-01) to allow the Supervisor, in cooperation with department heads, to manage hiring and terminations for established budgeted positions.

• Board Members Present:
  • Jim Slezak, Supervisor
  • Michael T. Leffler, Clerk
  • Tim R. Green, Treasurer
  • Matthew D. Karr, Trustee
  • Lori Tallman, Trustee
• Officials & Staff:
  • Jay Rendon, Chief of Police
  • Matt Place, Building Official
  • Casey Reed, Parks & Rec. Director
  • David Lattie, Attorney
  • Jessica Harmon, Recording Secretary
• Others Present:
  • Brian Flewelling (County Commissioner Candidate)
  • Patti Yorks
  • Mark Latchana (Resident/Public Commenter)
  • Todd Ferguson (New DDA Member)
  • Madison Griffin (New Full-time Administrative Employee)

• Resolution 2024-7: Approved a road re-construction program where the township adds 10% to the resident's cost, with a $250,000 cap per project.
• Resolution 2020-01: Adopted a new hiring/termination process for greater departmental responsiveness.
• Andrews Technology Agreement 6390: Approved to migrate software and save $2,500 in future costs.
• Senior Center Updates: Approved bylaw changes (contingent on agreement updates) and the 2024-2025 budget.
• Proclamation: Approved a proclamation for National Public Safety Telecommunicators Week.

• Meeting Date: April 8, 2024.
• Upcoming Election: May 2024 (Goodrich School District).
• Budget Workshop: Scheduled for Tuesday, May 21, 2024, from 10:00 am to 12:00 pm.
• Road Project Timeline: Expected to start mid-to-late summer.

• Location: Davison Township Municipal Center, 1280 N. Irish Road, Davison, MI 48423.
• Contexts: Discussions included specific developments at Meijer (Starbucks) and near Tim Hortons on State Rd.

• Infrastructure Urgency: Sewer repairs are rated as "high and extreme" priority (ratings 4 and 5).
• Cost Savings: The Andrews Technology Agreement was approved now to avoid higher migration costs later.
• Operational Efficiency: The hiring process change was intended to allow department heads and the Supervisor to react quickly to staffing needs without requiring a full Board meeting for every budgeted position.

• Treasurer’s Report (Year-to-Date):
  • General Fund Income: $67,37 $67,376.38
  • Water and Sewer Income: $632,857.35
  • Total Receipts: $700,233.73
  • General Fund Balance: $3,016,686.62 (from $8,987,557.83 budget)
  • Water/Sewer Fund Balance: $2,833,373.80 (from $7,201,920.00 budget)
• Board Expenditures: Approved in the amount of $4,800,692.30 plus $5,217.15.
• Building Permits: 106 permits issued in March for a construction value of $315,505, generating $11,721 in revenue.
• Sewer Repair Estimate: Approximately $1.2 million remaining.
• Senior Center Budget: Increased to $15,065 (an additional $14,565 for professional service fees).
• New Hire Wage: Madison Griffin to be hired at $20.50/hour.

• Agenda Adoption: Motion by Leffler, second by Karr. Carried unanimously.
• Approval of Previous Minutes (March 11, Feb 14): Motions by Karr. Carried unanimously.
• Board Expenditures: Motion by Karr, second by Leffler. Roll Call: Green (Yes), Karr (Yes), Leffler (Yes), Tallman (Yes), Slezak (Yes). Carried unanimously.
• Resolution 2024-7 (Road Re-construction): Motion by Leffler, second by Green (with amendment for $250k cap). Roll Call: Karr (Yes), Lelam (Yes), Tallman (Yes), Green (Yes), Slezak (Yes). Carried unanimously.
• Senior Center Bylaw Changes: Motion by Leffler, second by Karr (contingent on agreement change). Roll Call: Leffler (Yes), Tallman (Yes), Green (Yes), Karr (Yes), Slezak (Yes). Carried unanimously.
• Senior Center 2024-2025 Budget: Motion by Leffler, second by Karr. Roll Call: Tallman (Yes), Green (Yes), Karr (Yes), Leffler (Yes), Slezak (Yes). Carried unanimously.
• Resolution 2024-01 (Hiring Process): Motion by Leffler, second by Green. Roll Call: Leffler (Yes), Tallman (Yes), Green (Yes), Karr (Yes), Slezak (Yes). Carried unanimously.
• Hiring Madison Griffin (Closed Session): Carried unanimously.

• Attorney Lattie: Rewrite the Senior Center agreement to reflect bylaw changes and send to the city.
• Supervisor Slezak: Send a letter to Residents regarding the new lighting poles/updates.
• Clerk Leffler: Coordinate election workers for the May Goodrich school district election.
• Board: Attend Budget Workshop on May 21, 2024.

• Resolution 2024-7: Road Re-construction.
• Resolution 2024-01: Hiring/Termination Process.
• Andrews Technology Agreement 6390: Software migration.