10-19-20

The Davison Township Board of Trustees met on October 19, 2020, to conduct regular township business, including financial reporting, approval of various annual special assessments, and community safety discussions regarding Halloween during the COVID-19 pandemic. The meeting was presided over by Supervisor Tim Elkins.

Key business items included the approval of four different special assessments (Police, Garbage, Fire, and Griffin Lake) and a budget amendment to increase funding for the Veteran’s Court paver replacement project. Additionally, the board established a date for the 2021 CDBG Public Hearing and approved a new administrative policy for the Assessing Department regarding accessibility.

• Special Assessments Approved: The board approved annual assessments for police equipment, garbage removal, fire services, and aquatic weed control for Griffin Lake.
• Budget Increase: A budget amendment was passed to increase the Veteran’s Court paver replacement budget by $11,400.
• Halloween Safety: In response to COVID-19 guidelines, the board officially supported trick-or-treating occurring between 6:00 PM and 8:00 PM.
• Policy Implementation: New administrative policy 2020-3 was adopted to improve the accessibility of the Assessing Department to taxpayers.

• Tim Elkins: Supervisor
• Cindy Shields: Clerk
• Pat Miller: Treasurer
• Travis Howell: Trustee
• David Lattie: Attorney
• Rick Freeman: Chief of Police
• Gerald Harris: Deputy Chief
• Rhonda Clark: Recording Secretary
• Susan S. Gayner (ParkLand Ventures, Inc): Representing Continental Estates MI, LLC and Davison East Mobile Home Park
• Heidi Breidenstein: Resident (noted for protesting assessments via email)

• Resolution 2020-16: Approved the annual Police Special Assessment for purchasing and operating equipment.
• Resolution 2020-18: Approved the annual Garbage Special Assessment for waste removal.
• Resolution 2020-17: Approved the annual Fire Special Assessment.
• Resolution 2020-19: Approved the Griffin Lake Special Assessment for aquatic weed control.
• Budget Amendment: Approved an increase of $11,400 for the Veteran’s Court paver replacement project (totaling $31,400).
• Administrative Policy 2020-3: Approved the policy for Assessing Department accessibility (including contact information and hours).
• Halloween Decision: Agreed to allow trick-or-treating from 6:00 PM to 8:00 PM.

• October 19, 2020: Date of the meeting.
• October 23, 2020: Date for the Parks & Rec Trunk-or-Treat event.
• November 9, 2020 (7:05 PM): Scheduled date for the CDBG Public Hearing.
• 2020 Winter Tax Bill: Deadline for the application of the approved special assessments.

• Davison Township Municipal Center: 1280 N. Irish Road, Davison, MI 48423 (Location of meeting).
• Veteran’s Court: Location of the subject of the budget amendment.
• Lake Callis Complex: Location for the Trunk-or-Treat event.

• COVID-19 Pandemic: Influenced the discussion on Halloween hours and prompted protests from certain residents regarding special assessments.
• Infrastructure Maintenance: The budget amendment was required to reflect the previously approved costs for the Veteran’s Court paver replacement project.
• Service Funding: The special assessments were implemented to fund essential services including police, fire, garbage, and lake maintenance.

• September 2020 Total Receipts: $2,699,591.75.
• Quarterly Investment Summary:
  • General CDs: $662,105.04
  • Water/Sewer CDs: $1,102,318.68
• Board Expenditures (9/10/20 to 10/15/20): $6,206,280.28 (includes $3,595,605.70 in Summer Tax payments).
• Police Special Assessment Total: $2,327,216.00.
• Budget Amendment Amount: $11,400.00 increase.

• Approval of Agenda: Motion by Shields, Second by Howell. Carried unanimously.
• Approval of Sept 14 & Oct 8 Minutes: Motion by Howell, Second by Shields. Carried unanimously.
• Approval of Sept 2020 Treasurer’s Report: Motion by Shields, Second by Howell. Carried unanimously.
• Approval of Board Expenditures: Motion by Howell, Second by Miller. Carried (Roll call: Yes—Miller, Shields, Elkins, Howell).
• Resolution 2020-16 (Police Assessment): Motion by Shields, Second by Howell. Carried (Roll call: Yes—Shields, Elkins, Howell, Miller).
• Resolution 2020-18 (Garbage Assessment): Motion by Shields, Second by Miller. Carried (Roll call: Yes—Elkins, Howell, Miller, Shields).
• Resolution 2020-17 (Fire Assessment): Motion by Howell, Second by Miller. Carried (Roll call: Yes—Howell, Miller, Shields, Elkins).
• Resolution 2020-19 (Griffin Lake Assessment): Motion by Howell, Second by Shields. Carried (Roll call: Yes—Miller, Shields, Elkins, Howell).
• Budget Amendment: Motion by Shields, Second by Miller. Carried (Roll call: Yes—Elkins, Howell, Miller, Shields).
• CDBG Public Hearing Date Setting: Motion by Shields, Second by Howell. Carried unanimously.
• Administrative Policy 2020-3: Motion by Elkins, Second by Howell. Carried unanimously.

• Board Review: The board took under advisement a request from Susan S. Gayner to change vacant mobile home slab charges to the vacant amount of $78.85; the board will discuss this further.
• CDBG Planning: Residents are encouraged to suggest project ideas for the 2021 CDBG program at the upcoming November 9th hearing.

• Resolution 2020-16: Police Special Assessment.
• Resolution 2020-18: Garbage Special Assessment.
• Resolution 2020-17: Fire Special Assessment.
• Resolution 2020-19: Griffin Lake Special Assessment.
• Administrative Policy 2020-3: Policy of Accessibility for the Davison Township Assessment Department.