1-11-21

The Davison Township Board of Trustees conducted a regular meeting via Zoom on January 11, 2021. The meeting focused on reviewing financial performance for December 2020, approving the recent annual audit conducted by Plante Moran, and addressing departmental updates.

Key operational discussions included updates on the COVID-19 vaccination progress within the police department, the success of recent Parks & Rec seasonal events, and the implementation of security deposits for park rentals to mitigate cleaning costs. The board also entered an executive session to discuss police planning and staffing.

• Audit Results: The 2019-2020 Audit Review by Plante Moran confirmed that township finances are in good standing and adhere to generally accepted accounting principles (GAAP).
• Parks & Rec Updates: The "Trail of Lights" event saw over 4,000 attendees, and the department is continuing partnerships with local organizations like Bright Kids.
• Public Health: 14 out of 16 police officers have received the COVID-19 vaccine through a partnership with Walgreens and McLaren Hospital.
• Financial Standing: The township is performing well relative to the budget, with revenues at approximately 46% of the General Budget and 49% of the Water & Sewer Budget for the period.

• Jim Slezak: Supervisor
• Mary Miller: Clerk
• Tim Green: Treasurer
• Matthew Karr: Trustee
• Lori Tallman: Trustee
• David Lattie: Attorney
• Rick Freeman: Chief of Police
• Jerry Harris: Deputy Chief of Police
• Casey Reed: Parks & Rec. Director
• Jeremy Smith: Planning/Zoning Admin.
• Pam Hill & Chris Gilbert: Representatives from Plante Moran (Auditors)
• John Krueger: Resident (Public Commenter)

• Agenda Amendment: The 2019-2020 Audit Report was added to the agenda.
• Minutes Approval: Approval of the December 14, 2020, and December 21, 2020, meeting minutes.
• Fee Schedule Change: Reinstatement of security deposits in the Parks & Rec fee schedule to cover potential cleaning costs caused by rental patrons.
• Executive Session: A session was convened specifically to discuss "Police Planning & Staffing."

• Meeting Date: January 11, 2021
• Financial Reporting Period: December 2020
• Expenditure Review Period: December 11, 2020, through January 11, 2021

• Location: Davison Township Municipal Center, 1280 N. Irish Road, Davison, MI (Meeting conducted via Zoom).

• Security Deposit Reinstatement: Proposed by Casey Reed to ensure staff are not burdened with extra cleaning duties if rental areas are left in disarray.
• Audit Recommendation: Plante Moran recommended a five-year forecast to ensure future expenditures remain aligned with projected revenue.

• December 2020 Total Revenues: $6,193,993.01
• Budget Progress: 46% of General Budget; 49% of Water & Sewer Budget.
• Board Expenditures (Dec 11, 2020 – Jan 11, 2021): Total receipts of $1,029,910.15.

• Adopt Agenda (with Audit amendment): Motion by Karr, Second by Green. Carried unanimously.
• Approve Dec 14, 2020 Minutes: Motion by Karr, Second by Tallman. Carried unanimously.
• Approve Dec 21, 2020 Minutes: Motion by Karr, Second by Tallman. Carried unanimously.
• Approve Dec 2020 Treasurer’s Report: Motion by Karr, Second by Slezak. Carried unanimously.
• Approve Board Expenditures: Motion by Karr, Second by Green. Carried (Roll call: Yes—Green, Miller, Slezak, Karr, Tallman).
• Approve 2019-2020 Audit: Motion by Green, Second by Karr. Carried (Roll call: Yes—Miller, Slezak, Karr, Tallman, Green).
• Approve Parks & Rec Fee Schedule Changes: Motion by Tallman, Second by Green. Carried (Roll call: Yes—Slezak, Karr, Tallman, Green, Miller).
• Convene Executive Session: Motion by Miller, Second by Tallman. Carried (Roll call: Yes—Karr, Tallman, Green, Miller, Slezak).
• Reconvene Regular Session: Motion by Tallman, Second by Miller. Carried (Roll call: Yes—Green, Miller, Slezak, Karr, Tallman).

• Attorney David Lattie: To investigate and inform resident John Krueger regarding the date when Board of Review members are to be sworn in.