5-11-20

The May 11, 2020, regular meeting of the Davison Township Board of Trustees was held at the Municipal Center. The meeting covered routine administrative approvals, including the previous month's minutes, treasurer's report, and board expenditures.

A significant portion of the meeting focused on long-term planning and policy updates. This included the approval of the 2021-2023 CDBG Cooperative Agreement to maintain participation in the Genesee County Community Development Block Grant Program and the adoption of a new written policy for employee cell phone allowances (Policy #2020-01). Additionally, the board addressed the 2020-2021 Senior Center budget, which includes increased funding for HVAC repairs and pension contributions.

Due to the COVID-19 "Stay Home, Stay Safe" Executive Order, the board also discussed managing employee vacation and personal time to prevent excessive accrual and proposed a special meeting to discuss the future of township parks.

• Agenda Amendment: Item E regarding the Phillips Drain Genesee County Drain Commission resolution was removed from the current agenda and postponed to the next meeting due to insufficient information.
• CDBG Program: The township successfully approved the agreement to remain in the CBBG Program for fiscal years 2021-2023.
• Employee Policy: A new written policy (Policy #2020-01) was established to codify the long-standing practice of providing a cell phone allowance to field and park employees for safety and communication purposes.
• COVID-19 Impacts: The board discussed a plan for paying out a portion of employee vacation/personal time to manage balances during the pandemic-related restrictions and addressed the status of police officers returning to work.

• Tim Elkins: Supervisor
• Cindy Shields: Clerk
• Pat Miller: Treasurer
• Matthew Karr: Trustee
• Travis Howell: Trustee
• Rick Freeman: Police Chief
• Rhonda Clark: Recording Secretary

• Approval of CDBG Agreement: The board approved the Clerk's signature on the Genesee County Community Development Block Grant Program Cooperative Agreements for FY 2021-2023.
• Senior Center Budget: Approval of the 2020-2021 Senior Authority Budget, noting an increased contribution from the township.
• Cell Phone Allowance Policy #2020-01: Adoption of a formal policy for eligible employees.
• Budget Planning: Setting dates for the upcoming Budget Workshop and the 2020-2021 Township Budget Public Hearing.

• May 11, 2020: Date of the regular board meeting.
• May 21, 2020, at 8:30 am: Proposed special meeting to discuss the parks budget and park closures.
• May 27, 2020, at 10:00 am: Scheduled Budget Workshop.
• June 8, 2020, at 7:05 pm: Scheduled Public Hearing for the 2020-2021 Township Budget.

• Davison Township Municipal Center: 1280 N. Irish Road.

• Senior Center Budget Increase: Driven by the need to replace the HVAC system at the Senior Center and meet state-required MERS pension contribution levels.
• Cell Phone Policy: Implemented to formalize existing practices and address safety/communication needs for field employees.
• Leave Management: Necessary due to the "Stay Home, Stay Safe" Executive Order preventing employees from using accumulated vacation/personal time.

• April 2020 Revenues: $728,897.67.
• Board Expenditures (April 4 – May 7, 2020): $855,780.66.
• Senior Center Budget Contribution: $50,156.

• Agenda Amendment: MOTION BY SHIELDS, SECOND BY MILLER to approve the May 11, 2020 agenda with amendments. Carried unanimously.
• April 13, 2020 Minutes: MOTION BY KARR, SECOND BY HOWELL to approve the minutes. Carried unanimously.
• April 2020 Treasurer’s Report: MOTION BY KARR, SECOND BY SHIELDS to approve the report. Carried unanimously.
• Board Expenditures: MOTION BY KARR, SECOND BY HOWELL to approve expenditures. Carried via roll call (Yes: Miller, Shields, Elkins, Karr, Howell).
• CDBG Agreement: MOTION BY ELKINS, SECOND BY KARR to approve the Clerk’s signature on the agreement. Carried unanimously.
• 2020-2021 Senior Center Budget: MOTION BY SHIELDS, SECOND BY MILLER to approve the budget. Carried via roll call (Yes: Shields, Elkins, Karr, Howell, Miller).
• Public Hearing Date: MOTION BY ELKINS, SUPPORT BY SHIELDS to set the hearing for June 8, 2020. Carried unanimously.
• Employee Cell Phone Allowance Policy #2020-01: MOTION BY HOWELL, SECOND BY MILLER to approve the policy. Carried via roll call (Yes: Elkins, Karr, Howell, Miller, Shields).

• Special Meeting: Board to meet on May 21, 2020, regarding the parks budget.
• Budget Workshop: Board to conduct workshop on May 27, 2020.
• Public Hearing: Board to hold the 2020-2021 budget public hearing on June 8, 2020.
• Maintenance Quotes: Township is awaiting quotes for repairs to the Veteran’s Court of Honor.

• Genesee County Community Development Block Grant (CDBG) Program: 2021-2023 Cooperative Agreement.
• Employee Cell Phone Allowance Policy #2020-01: Newly adopted policy.
• Stay Home, Stay Safe Executive Order: Context for discussions regarding park operations and employee leave management.