8.14.2023

The meeting was convened to handle several essential township business items, ranging from infrastructure improvements to budgetary oversight. A significant portion of the meeting was dedicated to a public comment period regarding the Stonebrook Special Assessment District, where residents expressed concerns about the quality of road repairs, the cost of the project, and the long-term maintenance of newly paved streets. A representative from the Genesee County Road Commission (GCRC) responded to these concerns, clarifying that the project involves resurfacing and that funding is provided through government aid rather than local property taxes.

The Board also addressed departmental updates and various financial authorizations. This included the approval of substantial board expenditures, the use of ARPA funds for cemetery tree removal and topsoil, and a contentious discussion regarding the Parks Department's transition to a new credit card processing system. While the Board approved the continued use of the "Daysmart" software, they mandated that the 3.5% transaction fee be passed on to the consumer to avoid township costs.

• Stonebrook Special Assessment District: Residents raised significant concerns regarding the longevity of road repairs, the 10% cost limit, and the impact of heavy vehicle traffic on the new pavement.
• Parks Department Budget: Treasurer Green noted a significant deficit in the Parks budget, stating the department is "over $500k in the hole."
• Credit Card Processing: The Board discussed the transition of the Parks Department's payment software due to a merger; the motion passed to allow the software but required the 3.5% fee to be charged to residents.
• Infrastructure and Maintenance: Ongoing roadwork updates were provided for Gale/Lapeer Road and Bristol/Irish Road, noting delays and expected completion timelines.

• Jim Slezak: Supervisor
• Michael T. Leffler: Clerk
• Tim R. Green: Treasurer
• Matt Karr: Trustee
• Lori Tallman: Trustee
• Jay Rendon: Chief of Police
• Matt Place: Building Official
• Casey Reed: Parks & Rec. Director
• David Lattie: Attorney
• Richard: Representative from Genesee County Road Commission (GCRC)

• Resolution 2023-6: Approval of plans, estimates, and final determination for the Stonebrook Special Assessment District.
• Resolution 2023-7: Setting a public hearing for the Stonebrook Estates street paving special assessment roll.
• Resolution 2023-8: Commemorating Rosa Agnes Miller’s 100th birthday.
• ARPA Fund Allocations: Approved funds for topsoil ($75,000) and cemetery tree removal ($36,000).
• Appointment: Jim Callis was appointed to the Parks Advisory Committee.

• August 14, 2023: Date of the meeting.
• November 7, 2023: Upcoming election for Goodrich Schools residents.
• October 1, 2023: Target date for police bodycams to go live.
• September 1, 2023: Deadline for the current Parks software functionality before the merger-related changes.

• Total Receipts (Year-to-Date): $1,174,104.23 (comprising General: $61,387.78; Water/Sewer: $468,748.99; Tax: $643,967.46).
• FY 2023/2024 Budgeted Amounts: General: $8,975,826.83; Water and Sewer: $7,201,920.00.
• Board Expenditures Approved: $1,858,280.15.
• Catch Basin Repair Cost: $25,000.00.
• ARPA Top Soil Allocation: Up to $75,000.00.
• ARPA Tree Removal Cost: $36,000.00.
• Parks Software Fees: 3.5% transaction fee per use.

• Agenda Amendment (Add Item F): Motion by Tallman, Second by Leffler. Result: Carried unanimously.
• Resolution 2023-6: Motion by Karr, Second by Green. Roll Call: Green (Yes), Karr (Yes), Leffler (Yes), Tallman (Yes), Slezak (Yes). Result: Carried unanimously.
• Resolution 2023-7: Motion by Karr, Second by Leffler. Roll Call: Karr (Yes), Leffler (Yes), Tallman (Yes), Green (Yes), Slezak (Yes). Result: Carried unanimously.
• Approval of July 10, 202 3 Minutes (with amendment): Motion by Karr, Second by Leffler. Result: Carried unanimously.
• Approval of Treasurer’s Report: Motion by Karr, Second by Leffler. Result: Carried unanimously.
• Approval of Board Expenditures ($1,858,280.15): Motion by Karr, Second by Green. Roll Call: Leffler (Yes), Tallman (Yes), Green (Yes), Karr (Yes), Slezak (Yes). Result: Carried unanimously.
• Catch Basin Repair ($25,000): Motion by Karr, Second by Tallman. Roll Call: Green (Yes), Karr (Yes), Leffler (Yes), Tallman (Yes), Slezak (Yes). Result: Carried unanimously.
• ARPA Funds for Top Soil (up to $75,000): Motion by Slezak, Second by Karr. Roll Call: Karr (Yes), Leffler (Yes), Tallman (No), Green (Yes), Slezak (Yes). Result: Carried.
• ARPA Funds for Tree Removal ($36,000): Motion by Karr, Second by Tallman. Roll Call: Leffler (Yes), Tallman (Yes), Green (Yes), Karr (Yes), Slezak (Yes). Result: Carried unanimously.
• Daysmart Software Approval (with 3.5% fee): Motion by Tallman, Second by Karr. Roll Call: Karr (Yes), Leffler (Yes), Tallman (Yes), Green (No), Slezak (Yes). Result: Carried.
• Resolution 2023-8 (Rosa Agnes Miller): Motion by Tallman, Second by Leffler. Result: Carried unanimously.
• Appointment of Jim Callis: Motion by Tallman, Second by Karr. Result: Carried unanimously.

• Police Department: Establish policies and procedures for the new bodycams (due by October 1).
• Parks Department: Find a way to integrate "Point and Pay" with Parks software within six months.
• Clerk's Office: Renew election workers for the upcoming November election.